What we do with
what you tell us.

What this covers

This page is about vcop.ca — the forms on this website and what happens to them afterwards. It doesn’t cover what you tell someone in person on a Sunday.

What we collect

Only what you type in. There are three forms, and the church decides what each one asks.

Connection card

Your name, your email or phone if you give them, and whatever else you choose to write.

Prayer request

Your name and what you’d like prayed for. These go to the prayer team.

Kids pre-registration

This one asks for the most, because the alternative is asking you at the door with a queue behind you: the parent or guardian’s name, phone and email, and for each child their name, date of birth, anything you tell us about allergies or medical needs, and who else is allowed to collect them.

Children’s information

We ask for a child’s details from their parent or guardian, never from the child. It is used to run the kids rooms safely — knowing who is in the room, who may collect them, and what they can’t eat — and for nothing else. It is seen by church staff and by the volunteers running that room, every one of whom is background-checked, and by nobody outside the church.

How long we keep it

Plainly: form responses are kept indefinitely. Nothing deletes them on a timer. They stay in the church’s records until someone on staff removes them — and you can ask us to remove yours whenever you like.

Check-in records are different. The register of which child was in which room on which Sunday is deleted automatically after 36 months.

Who can see it

Church staff, and for the kids rooms the background-checked volunteers running them. Nobody else. We don’t sell it, rent it, share it, or hand it to anyone for marketing.

It lives in the church’s management system, which runs on Supabase, and this website is hosted by Vercel. Both hold it on our behalf and make no other use of it.

The only other things your browser talks to

We checked every page, so this list is complete:

• Cloudflare — on the pages with forms, to tell a person from a spam robot. It sees your IP address, and nothing you typed.
• YouTube — on the messages page, which loads each video’s thumbnail from YouTube’s servers.
• Square — only if you click a giving button, which takes you to Square’s own page. Card details are entered there, on their site, and never touch ours.

Cookies and tracking

There are none. No cookies, no analytics, no advertising pixels, no stored session. We don’t know who visits this site or which pages they read, and we’d rather keep it that way than have numbers to look at.

Seeing it, correcting it, deleting it

You can ask what we hold about you, ask us to fix it, or ask us to delete it. Email or phone, and a person will deal with it. Parents can do the same for their children.

If we ever gave your information to anyone else, it would be because the law required it, or because someone’s safety was genuinely at risk.

Getting hold of us

250-487-1300
admin@vcop.ca
Victory Church of PentictonPO Box 23084Penticton, BC V2A 8L7

Victory Church of Penticton is a registered charity, 883358111RR0001. We handle personal information under British Columbia’s Personal Information Protection Act. If you think we’ve got something wrong, tell us first — we’d much rather fix it. If we can’t sort it out between us, you can contact the Office of the Information and Privacy Commissioner for British Columbia.

Last updated 8 November 2026. If this page and what we actually do ever disagree, that’s a mistake on our part — tell us and we’ll fix it.